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Privacy Notice

Ringland Parish Council Privacy Notice (September 2020)​


Ringland Parish Council (the Council) is the data controller and the Clerk to the Council is the data processor. Contact address for the Parish Clerk is


When you contact us

The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.

The Councils Right to Process Information 

General Data Protection Regulation Article 6 (1) (a) (b) (c) & (e) sets out the legal basis for processing data

a    Consent - Processing is with consent of the data subject 

b    Contract - Processing is necessary for the performance of a contract

c    Legal obligation - Processing is necessary for compliance with a legal obligation or

e    Public Task - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Information Security

The Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested.

We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You may request the deletion of your data held by the Council at any time). 


We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned. 


Access to Information

You have the right to request access to the information we have on you. You can do this by contacting the data controller via the Parish Clerk.

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact the data controller via the Parish Clerk to request this.

Information Deletion

If you wish the Council to delete the information about you please contact the data controller via the Parish Clerk to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact the data controller via the Parish Clerk to object.

Rights Related to Automated Decision Making and Profiling 

The Council does not use any form of automated decision making or the profiling of individual personal data.

Conclusion: In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision.  We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. 

We may update this statement periodically to reflect changes in the law and/or privacy practices.


If you have a complaint regarding the way your personal data has been processed you may make a complaint to the data controller via the Parish Clerk and the Information Commissioners Office Tel: 0303 123 1113

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